General Information, Terms and Conditions
Airport Transfers
These are your own responsibility. The airport is a 30 minute drive from the central city. A taxi fare to the city centre is approximately $60 one way, a shuttle bus $25 or airport bus $2.10 (cash).
Conference Pricing and Payments
All pricing is quoted in New Zealand dollars exclusive of GST.
The Conference Team will issue a GST invoice on behalf of SPERA upon receipt of registration.
Payment is due within 21 days, but must be paid in full before 14 October to gain access to conference.
Payments can be made by bank transfer or credit card. If paying by credit card an additional 3% surcharge will apply. We accept visa or Mastercard only.
Registration Credit Card Payments
We will neither collect nor store your credit card details. On the registration form, you will be directed to use the credit card payment facilities provided by Windcave. Payment will show as via The Conference Team. Windcave makes the following statement on security:
“Windcave is committed to data security. Windcave uses a variety of technologies and procedures to help protect personal information from unauthorized access, use or disclosure. For example, Windcave stores the data in computer servers with limited access that are located in controlled facilities secured by advanced surveillance and security technology. When Windcave transmits sensitive information (such as a payment card number), Windcave protects it through the use of encryption, such as the Secure Socket Layer (“SSL”) protocol. Credit card details stored onsite are encrypted using 168bit 3DES encryption. Windcave is a level 1 certified PCI-DSS compliant provider.”
“Windcave is committed to data security. Windcave uses a variety of technologies and procedures to help protect personal information from unauthorized access, use or disclosure. For example, Windcave stores the data in computer servers with limited access that are located in controlled facilities secured by advanced surveillance and security technology. When Windcave transmits sensitive information (such as a payment card number), Windcave protects it through the use of encryption, such as the Secure Socket Layer (“SSL”) protocol. Credit card details stored onsite are encrypted using 168bit 3DES encryption. Windcave is a level 1 certified PCI-DSS compliant provider.”
Cancellations
REGISTRATION CANCELLATION FEES: Cancellations must be in writing. An administration fee of $100 will be charged on all cancellations prior to 4 October 2022. Thereafter refunds will be at the discretion of the Organising Committee and will be processed after the Conference. No refunds will be made for late arrival or early departure. Registrations may be reassigned to another person from the same organisation without penalty. Please notify The Conference Team of any changes prior to the Conference.
HOTEL CANCELLATIONS: Please note, the hotels will charge a FULL cancellation fee for any cancellation within 30 days of conference.
Insurance
All insurance is the responsibility of registrants. The Conference Organising Committee, SPERA, Haere-roa Events Centre, and The Conference Team accept no liability or responsibility for illness or death, injury or accident to or financial loss by any person attending the Conference, whatever the cause.
Liability & Warranty
In the event of any disruption or event leading to losses or added expenses being incurred in respect of the Conference, there shall be no liability attached to SPERA, Haere-roa Events Centre, the Organising Committee or The Conference Team.
The Consumer Guarantees Act 1993 applies to the sale of goods or services to consumers. If the goods or services are acquired for a business, then our liability is limited to the contract price.
Privacy Policy
By completing this registration form, you acknowledge that the details supplied by you may be made available to the Conference Committee, accommodation provider (for the purposes of room bookings) and conference sponsors. Your details will be included in the delegate list unless you have indicated otherwise on the registration form. This listing will include your name/organisation and city and does not include your email address.
Disclaimer
The convenors reserve the right to change activities, topics and presenters where necessary. Neither the organisers (The Conference Team Ltd) nor the convenors shall be liable for any loss caused by the cancellation or abandonment of the event where such cancellation is due to Force Majeure. The term “Force Majeure” means any circumstance beyond the reasonable control of the organisers including but not limited to war, hostilities (whether war be declared or not), terrorism, aircraft hijacking, military operation, riot, civil war, rebellion, civil commotion or unrest, pandemics or natural disasters, Acts or Regulations of government, refusal to grant visas, explosions, transport delays, transport difficulties and the insolvency of airline carriers. The organisers will use all reasonable efforts to conduct the event despite the intervention or occurrence of any such cause. Changes will be notified on this website.
COVID-19 Protection Framework
New Zealand is in the COVID-19 Protection Framework, also know as the traffic light system. SPERA 2022 Conference will strictly adhere to all safety regulations outlined in the Covid-19 Protection Framework.
COVID-19 Contingency
The organising committee have made the decision not to postpone the SPERA conference another time, SPERA 2022 will go ahead. Should travel not be possible for the majority of SPERA members, the conference will be held in an entirely virtual setting.
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© 2022 South Pacific Environmental Radioactivity Association Conference (SPERA)
The Conference Team